Drive Innovation in Google Workspace While Managing Risk
Google Workspace has transformed the way businesses collaborate, offering real-time communication, seamless file sharing, and powerful cloud-based tools. However, as organizations increasingly adopt Gemini and other AI tools for productivity, IT and security teams face significant challenges in protecting data, maintaining compliance, and ensuring operational efficiency.
Common Challenges Facing Google Workspace Security and IT Teams
File Sharing Risks
Google Workspace’s dynamic collaboration and powerful Cloud Search capabilities enhance workplace productivity and engagement. However, complex permissions, lack of visibility, and powerful AI models grounded on Workspace data can introduce risks, such as:
- Sensitive data exposure
- Data leakage through improper access controls
- External oversharing to nontrusted users
Data Protection Gaps
While Google’s built-in security features offer strong protections for cloud services, organizations’ data can still be vulnerable to:
- Data loss due to incorrect Google Vault configurations
- Accidental deletions
- Account compromises
- Ransomware encryption
Administration Complexity
Google’s intuitive, user-friendly interface makes adoption simple and cost-effective, but IT teams often struggle with:
- Lack of proper data classification leading to poor data quality
- Difficulty meeting compliance requirements
- Scaling IT operations, including user management, IT tickets, and license management
Secure Google Workspace Collaboration with The Confidence Platform
Despite these challenges, organizations leveraging Google Workspace have a unique opportunity to enhance security while unlocking AI-driven data intelligence. Business leaders understand that securing collaboration environments is about more than risk mitigation—it’s about driving innovation and making smarter decisions. By adopting the right governance strategies, they can proactively manage risk, extract deeper insights, and ensure compliance without hindering productivity. AvePoint enables organizations to achieve these goals through a unified solution that strengthens security, compliance, and operational efficiency.
Secure Multi-Cloud Data
Find and remediate risky behaviors so Workspace data is secure and properly shared.
Maintain Data Resilience at Scale
Comprehensively protect Google Workspace and Cloud with granular solutions to prevent data loss and ensure business continuity.
Strategic Content Management
Centrally manage and control records across Google Workspace to achieve operational efficiency and compliance.
Go Beyond Secure for AI-Driven Success
As data leaders balance security with digital transformation, they need solutions that go beyond simply protecting information. They need a platform that allows them to harness the full potential of their data while safeguarding collaboration.
AvePoint provides the necessary controls to not only secure Google Workspace and Cloud but also accelerate AI through proactive risk intelligence, pragmatic data protection, and automated information lifecycle.
Complete Google Data Protection
Organizations cannot afford to lose critical business data in Google Workspace and Google Cloud. AvePoint’s comprehensive data protection for Google safeguards against data loss while ensuring rapid recovery, giving your teams the confidence their work is always protected and available. Store multiple copies of your data outside of the Google Cloud in immutable and logically air-gapped backups.
Proactive Risk Intelligence
Gain proactive risk intelligence across Google Workspace with powerful data security insights. Identify and manage external user access in Google Drive, ensuring only trusted users remain. Leverage Google’s DLP engine for advanced sensitivity scanning, risk monitoring, and data leak prevention through smarter permissions control. Extend data access governance beyond Drive to Chat and Gmail with comprehensive reporting and external access management to strengthen your security posture.
Command the Entire Information Lifecycle
Take full command of your information lifecycle across Google Workspace. Streamline records management in Google Drive with customizable document labeling and seamless search integration. Coordinate data classification centrally, enforcing terms and labels with automated syncing for consistency and control. Empower data owners with security-trimmed access, ensuring the right users and groups manage and share data securely throughout its lifecycle.
Leading Organizations Secure Google Workspace with AvePoint
My biggest advice to other IT folks using Google Workspace is to take a look at Cloud Backup. Nothing else compares in terms of functionality, ease of use, and support. The product sells itself, especially when compared to Google Vault.
Director of Technology, Crete-Monee School District 201-U
We wouldn’t have been able to grow without AvePoint’s help. Together, we were able to scale to over 35,000 users in the past 12 months because of the kind of support we’ve had from them.
UK Sales Director, BackupVault
It was very easy to set up Cloud Backup for Google Workspace, so it was logical to use AvePoint for both Google Workspace and Microsoft 365. We decided to replace our previous Microsoft 365 backup provider because AvePoint Cloud Backup fulfilled our requirements for encryption, retention, and granular recovery of both production and backup data. AvePoint resolved all our issues and allowed us to consolidate vendors.
Senior Systems Administrator, Centerline
One Platform to Secure, Govern, and Protect All Your Data
With 94% of enterprises using multiple clouds – and 83% struggling to secure data across them – seamless security and management are critical. The AvePoint Confidence Platform empowers you to secure, govern, and protect your data across all cloud environments to build a multi-cloud strategy that meets your business needs and accelerates innovation when implementing generative AI and machine learning.
